Month: September 2016

REMINDER: District committee meeting next week

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Eight days from now is our next district committee meeting on Thursday, October 6, 2016 at Second Presbyterian Church. This is the last meeting before the Camporee. Is also the last chance for units to have any input on the rechartering process.

Remember expected participants include district committee members and chartered organization representatives from their respective units. All of the above are voting members.

We are beginning the preparations for year-end. With that includes active involvement of the nominating committee he for the 2017 calendar year. If you have suggestions of people to serve on the district committee or comments, feel free to bring those and share them with members of the nominating committee, if present. Otherwise you may write down your comments and give them to district chair John Wiebke.

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Rechartering Emails Expected Today

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The bad news is we are in rechartering season. The good news is that we’re about to get it started so we can get it completed sooner.

That last report we expect rechartering emails to go out today, Wednesday.

This means it is crucial to get our 144 people in the district who have expired or expiring (i.e., less than 90 days until expiration) youth protection training up to speed as soon as possible. We have several scoutmasters, committee chairs in chartered organization representatives who have expired or expiring training. This means their unit’s rechartering cannot proceed forward. If their training is currently expired, they are not authorized to participate in scouting activities. This is even worse.

Unit should have a Denna five the key three personnel for the upcoming year, two additional committee members, unit leader training, YPT, and the other prerequisites to rechartering.

In the email containing the rechartering codes, there is a checklist of items to prepare. Please make sure to do those as soon as possible so that when you’re turning date arrives, your unit is ready to complete the rechartering process.

Remember our goal is to complete rechartering in the district before the end of October. If there are units that need additional time to cover the dues from popcorn proceeds, we’re willing to work with you on that.

October Roundtable

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October Roundtable on October 13, 2016 will focus on rechartering preparation for the following weeks.

Remember Recharter Applications are due on October 20, 26, 0r 27, 2016, depending on the date assigned to your unit.

Roundtable will address many issues and will offer a Youth Protection Training at the end for those interested.

YPT Status report

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I have not been able to pull the YPT reports from my.scouting.org this morning because the website is down for maintenance.

Please make sure that your unit has its YPT up to date in the next 10 days to expedite the rechartering process. If you do not have the report, log in to my.scouting.org. Visit the Training Manager page for your unit. The report is available on the right column.

Contact Jeff Heck or Con Sullivan if you cannot pull the report by this afternoon.

Rechartering opens in less than week

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The Council Commissioner has received word from the lead executive Nat Baker that online rechartering will be opened sometime in the next 7 days. He plans on it being Monday, but he is not sure will be done by then. His goal is completion and email transmission to Unit Key 3 personnel by next Wednesday.

In the meantime, if your unit has a designated person who will be handling rechartering issues and who is not already a registered member of the Unit Key 3, please email Jeff Heck or Con Sullivan the person’s name, title (if any), phone, and email address. We will make sure that the name is added to your contact information. They, too, will receive the email invitation to internet rechartering.

With the arrival of a new Director of Field Services Nate Young, there will be many changes in the paper flow of recharter applications. Most of those changes should not affect units, but will be felt by the professional staff and commissioner service.

The biggest change for units is that all recharter applications turned into the Registrar will be logged in, payments posted with receipts issued, and the paperwork forwarded to the District Executive. The Registrar will not process the paperwork until the District Executive and District Commissioner have reviewed the paperwork and signed the review form.

This means that units will receive fastest and most efficient processing at District Turn-In events listed on the rechartering email invitation.

Please review the rechartering page for more information on district procedures.

Delay in newsletter articles

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Due to conflicting personal obligations, I have not had the ability to draw up this morning’s newsletter articles. I will be resending the email blast later this afternoon once the articles have posted.
Sorry for the confusion.

In the meantime, if you have any articles or bullet points you wish to share, please email me as soon as possible for addition in this week’s newsletter.

Rechartering Turn-In Dates Announced

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District Commissioner has announced the turn-in dates for late October 2016. Watch this page for updates on procedures.

Please make sure that your unit Chair has the correct date on the calendar.

All charters must be turned in to the District Commissioner. The Council Registrar will take all applications turned in to her and return them to the District Executive before processing them, if the District Commissioner is skipped.

This is for the convenience of the units. Last year, we had problems with the Registrar not having had a chance to troubleshoot applications until 7 weeks after they were submitted to the Council office. That meant that diligent units were forced to scramble to fix problems in December when they thought everything was done.

By turning in your recharter application through the Commissioner Service, you will get an immediate troubleshooting review and avoid weeks of delay in finding out about problems.

Please help us expedite this process, so we can be done with turn-ins by Sunday, October 30, 2016. The way to do this is to send a representative to the turn-in date posted.

Thank you for your cooperation in advance.

YPT Report: 192 expired/expiring

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We are 15 days away from the opening of rechartering season. We have 192 scouters who have had their YPT status lapse or will lapse in the next 90 days. We have a handful more whose memberships will drop because their YPT expires before March 1, 2017. 

This is a very bad trend. We are making little to no progress on fixing this problem.

Please talk to your committees about fixing this as soon as possible to make rechartering easier.

Thoughts on Uniforms for Recruiting

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As I have noted earlier, our recruitment numbers for Tiger Cubs are down for Washington and Pike Townships.

Thinking about ways to increase our free-marketing opportunities, I realized how few times in the modern era that scouts are seen in uniform outside of scout meetings.

In my review of the history of scouting in Central Indiana to track the history of my home troop (which was founded in 1915), I learned a lot about scouting practices in the early 20th century.

What caught my attention is how often the scouts were out at public events in uniform. Some at neighborhood events. Some at scouting events open to the public. Some of these are antiquated ideas, but I find old things a great means of sparking the imagination and brain storming.

In the pre-WWI era, a common neighborhood practice was the “Yard Party.” A family or group would hold a party in the yard of a member’s home or the local church. They would publish an announcement in the local paper and invite the neighborhood. It seems the only idea was to entertain and socialize. No fundraising. No other complications.

For scout troops, this was a way to be seen as actively participating in the local neighborhood. Houses were in walking distance of each other in the city, and neighbors would see the neighborhood boys working together for the good of the community.

Now we look at the activities we do. How many times are your scouts in public without their “Class A uniforms” on? Would non-scouts know that you are doing scouting from a distance? How many times do you do activities away from your usual secret-hideaway meeting location?

These are all opportunities lost to market ourselves at no cost.

We need to be finding ways to put on our uniforms and be seen near our neighborhoods – near our meeting locations. That will start conversations and introduce us again to our neighbors.

Popcorn Sales Troubleshooting

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In the next couple days, we will post an article on foreseeable problems in popcorn sales. I do not have the full information available at this moment. Watch this website for the article. It will be posted as soon as I get the information. I apologize for the tease now, but I thought you would want to know.

One example that I have heard is that the new popcorn app will add an order for popcorn to be delivered later if the scout does not mark the popcorn sale as already fulfilled. This will require the Popcorn Kernel to need to verify all future deliveries are correct before submitting the final order to avoid excessive fulfillment.