For latest updates and schedule of turn-ins, see the bottom of the page.
In late On Wednesday, September 27, 2017, Council is scheduled to emailed rechartering information to each of our units. This page is where we will post new or revised information about the Rechartering Process for 2017. You can begin internet rechartering here, if you have the Access Code. If you do not, please contact a commissioner. All units login as “first time users” every year to begin the rechartering process. District Commissioner Jeff Heck and Unit Commissioner Mat Gerdenich are in charge of rechartering this year.
Resolving Conflicting Information
If there is a conflict between general information emailed to you in the form letter and this webpage, please rely on this webpage as the most up-to-date information. If you have received specific emails addressed to you by one of the District Commissioners and there is a conflict in information, you should rely on that email rather than any other source. Even so, please email the commissioner with specific questions to avoid confusion.
A quick review of all Rechartering blog posts is available here.
Council has set a deadline for commissioners to finish Rechartering procedures. Then Council will have time to update their computer records before charters expire. Consequently, despite wide-spread myths to the contrary, our deadlines have nothing to do with the charter expiration dates.
Our goal with rechartering for charters expiring on December 31, 2017 is to have all units start the process as early as possible. This allows the Commissioner Service to work with the units to resolve problems early, allow units to budget more accurately for dues payments due and payable, and time for your adult leaders to complete the necessary training to hold a position.
Special Note: Why ask for paperwork by November 2, when our charters don’t expire until December 31, 2017? We hear this question a lot. December 31, 2017 is Council’s deadline to send its Recharter Application (including the units’ and districts’ applications) to the Area 6 Commissioner, not District’s deadline to Council. In order to allow Council to stay on schedule with the holidays in December interfering, our Council Commissioner has a deadline of November 30, 2017 for district commissioners to report to council. Very few scouters do much scouting from November 21-27th due to Thanksgiving. Our District Commissioner has a deadline of November 20th to have all paperwork submitted. That gives our district ten (10) days to identify problems and attempt to correct them and have them submitted at a final turn-in date of November 9th. Before the holiday break, the commissioners have another ten (10) days to run down problems that have not been fixed at (1) turn in, (2) November 2nd deadline, and (3) final turn in. Essentially these are major, unresolved problems that have gone through three passes without correction.
All other districts will submit their paperwork by November 30th, so we would like to have ours in a day or so early to be able to track down any overlooked issues. This gives a bit of extra attention from the registrar before the December avalanche.
So all unit paperwork is needed before Nov 9th; arrangements on dues payment are available with District Commissioner.
Sources of Required Training
All positions in a pack, troop, or crew have training requirements. All scouters who currently hold a position (as of the date of the Application to Recharter) need to have already completed training in order to be eligible to recharter with the unit in that position. Scouters who are taking their position effective with the new recharter date of January 1, 2018 must complete their training before January 1st. If a leader does not have training and is not willing to commit to getting the training, they can be listed a “Unit Scouter Reserve (Code 91U),” which only requires YPT and membership dues to the BSA.
NEW FOR JANUARY 1, 2018 APPLICATIONS TO RECHARTER: You will NOT be able to finalize your unit roster until ALL PERSONS LISTED HAVE COMPLETED YPT (Code Y01 for Packs and Troops) or VYPT (Code Y02 for Crews). That means all YPT must expire after March 1, 2018 if it does not, YPT must be retaken. Units are advised to have all scouters complete YPT before October 1st to prevent issues.
All adult positions have training available online at “My Dashboard:Training Requirements” on my.scouting.org, which feeds into the new Scouting U website. The only training that must be done in-person is “Introduction to Outdoor Leadership Skills” for scoutmasters and assistant scoutmasters. That has several offerings in the coming weeks. North Star will be working with Del-Mi District to offer it at the Del-Mi Fall Camporee: Friday evening, October 27 through Sunday morning, October 29, 2017 at Camp Belzer. To register, visit the reservation link.
All chartered organization representatives have online training available through my.scouting.org.
All Troop and Crew Committee positions have online training available at my.scouting.org.
Other trainings are available in person through the Council Training Hub.
Each scout and scouter owes $33.00 per person in national dues and $1.00 in local council insurance premiums. This is a confirmed new requirement for 2018. (Special note on Lion and Tiger Adult Partners in updates below.)
This year, we are told that all of these sums will be included in the rechartering invoice generated by the recharter system. I have not seen the invoicing system yet, so I cannot confirm that report.
Required Documents to Recharter
All units will need the following documents to recharter. Some additional requirements for training may be required for units that have not reached the 100% Trained level for their registered leaders.
- Charter Agreement (Form 524-182) for all units at the same Chartered Organization. It can be one copy per unit or one contract with all units included, your choice. Download a copy here. It will need to be signed by the person having contract authority at your Chartered Organization (e.g., school principal, parish priest, president) and Chartered Org Rep.
- Finalized copy of your roster, formally titled the Unit Recharter Application. This is produced by the rechartering system. It will need to be signed by the same contracting authority as you used on the Charter Agreement and your Unit Leader.
- Any applications for Adults, Youth, or Venturing Participants (i.e., Venturers between 18-20 years old) listed on your Unit Recharter Application as “Added”. This means that they were not on your roster when the rechartering process started. NOTE: No new application for moving an adult volunteer within a unit. New Chairs, Chartered Org Reps, and Unit Leaders always need to apply on paper.
- YPT Certificates of Completion for new Adults or Venturing Participants if no training is on file through March 1, 2018.
- Journey to Excellence Scorecard completed to report your unit’s year. Forms are available here.
- Payment of dues calculated on Unit Recharter Application, with additional fee of $1.00 for Lion and Tiger Adult Partners who are not otherwise registered to the BSA. Payment can be by credit card online, or by check with the turn-in or prepayment to the Council’s Debit Account at the Scout Shop for your unit. (Debit account is the best way. If there are minor problems like miscalculating the number Adult Partners paying $1.00, the recharter application should not be slowed down.)
At the Charter Turn-In, we will be using this checklist to verify if all is in order. It has several more requirements about headcounts, training, related items than are listed here. Download it and print it to make the best use of your planning time.
Scheduled Rechartering Dates
To allow each unit a chance to review their paperwork with the District Commissioner’s staff prior to submission, answer questions, and finish rechartering as quickly and efficiently as possible, North Star District has adopted the best practices from surrounding districts. These districts have successfully and efficiently rechartered units with the least amount of confusion in the Council. North Star is adopting their practices to achieve the same goals.
The key part of this process is that each unit has a pre-scheduled charter turn-in date, time, and location. The times will be published in the explanatory cover letter that accompanies the emailed invitation to recharter on October 1, 2017. Since some units will have a short time to prepare for their scheduled time, the schedule is posted below to allow units to be better prepared for their charter turn-in schedule.
We review the information below to make sure the date for your unit is on your schedule. If the Committee Chair cannot attend, the Chair may appoint someone to attend in the Chair’s place. It is more important that the unit be prepared, represented, and timely than who represents the unit.
As done in 2015 and 2016, we will have turn-in dates in late October/early November. Each unit has been assigned a specific date. We have worked hard this year to avoid fall breaks. The rechartering is your unit chair’s primary responsibility. He may delegate the responsibility to somebody else, who is ultimately responsible for reporting to the chair. This person is expected to attend these turn-in dates. All dates, times, and locations have been CONFIRMED as of 9/20/17 at 2:00 pm:
Tuesday, October 24, 2017 at Second Presbyterian Church, 7700 N Meridian St, Room 230, Indianapolis, IN 46260. Below is a 2016 graphic that needs to be updated. Add Crew 56 at 8:15 pm in place of Troop 191:
Thursday, October 26, 2017 at Zionsville Christian Church 120 N. 9th St, Zionsville, IN (Note, below is a 2016 graphic that needs to be updated. Pack 98 should be Pack 180 and Pack 358-5 will be “needed“).
Thursday, November 2, 2017 at Immaculate Heart of Mary, 5690 N. Central Ave, Indianapolis. Below is a 2016 graphic that needs to be updated. Add Pack 72 at 6:00 pm, Troop 72 at 6:15 pm; Pack 747 at 6:30 pm and Troop 180 at 6:45 pm:
Wrap Up of Rechartering
All units are asked to email (1) their first draft of the Drop-Add Report and (2) a known punch list of items that need to be completed to Assistant District Commissioner Mat Gerdenich, with copies to District Commissioner Jeff Heck and District Executive Con Sullivan by midnight Tuesday, November 2, 2017. Mat’s and Con’s email addresses are on the Council’s invitation to recharter email.
With this information in hand, the Commissioners and District Executive can do a quick review for many Rechartering policy-compliance issues. We will be able to send you back a report on any amendments to that punch list of tasks to be completed. On that punch list there will be further options on how to complete the process.
If you are concerned about whether your Application for Unit Recharter is complete for November 2nd or how you will meet some of the training requirements or the Journey-to-Excellence Reporting requirement, make sure to submit your Drop-Add Report as soon as possible.
Part of the Commissioner’s short-term goals are to identify problems and see how we can help. For example, if your unit has an unusually difficult time getting scouters to complete Youth Protection Training, the District will try to work with you to schedule an in-person YPT offering near your meeting location on a unit meeting night. If there is too large a demand for this, we will have limited flexibility. District can also offer you the material to run the training session yourself, within normal policy limitations.
The goal is to identify any remaining problems as soon as possible so that we can wrap up Rechartering on November 10th. Your assistance and cooperation are necessary for us to meet that goal.
Based on our district’s success with rechartering over the past 2 years, Council is adopting many of our procedures. The checklists that units have received in the past 2 years have been slightly amended and adopted as the council’s checklist. It has been corrected a couple times, but when the edits are complete, it will be posted to this page.
UPDATE 10/4/17: Apparently, when the online rechartering went live, they had not updated the dues numbers. The council reports that this problem has been fixed. If you were not charged the full $34.00 per scout or scouter, the information is incorrect. You will still be liable for the full amount. The last report was that they were trying to find out if it was possible to re-open completed rosters. I doubt that will work. We will just have to hand annotate the changes on the￼ Application for Rechartering. Council sends its apologies for the confusion.
UPDATE 10/23/17: Lion and Tiger Adult Partners have to pay the $1.00 local council insurance premium, even though they do not pay for BSA Membership dues. Compounding the problem, the insurance premium is NOT automatically added to your invoice, so please adjust accordingly.
All dues amounts have been updated since the 10/4/17 update above.