As District Commissioner, my deadline set by council to hand in all unit’s Applications to Recharter is Thursday, December 30, 2017. This includes all clean up items that have not been wrapped up.
I have been told that Council is going to be announcing that all Applications to Renew Charter and supporting paperwork must be turned in by December 15, 2017. Failure to do so will results in the entire rechartering process begin again but this time all be on paper. All adults and youth will have to complete new paper applications to re-enroll for 2018.
The reason for this rumored change is that it brings the Crossroads of America Council into strict compliance with National Council’s requirements. National Council requires that local council’s submit their own Applications to Renew Charter by December 31, 2017 to Area 6. Area 6 has been frustrated with us for years because we were regularly late.
This is the first year that our Director of Field Service Nathan Young has managed the rechartering process from beginning to end. When he joined us in 2016, he had a steep learning curve on our processes. After observing this, he has implemented several changes that have resulted in a smoother and more prompt rechartering administration.
The new deadline is not new. It is just finally be acknowledged by our Council.
Done: The following units should have no issues based on my review of their paperwork:
- Packs 35, 64, 171, 174, 358 (Delaware Tribe), 358-2 (Miami Tribe), 358-5 (Kickapoo Tribe), 514, and 830;
- Troops 18, 56, 72, 269, 343, 358, 512, 514, and 804; and
- Crews 56 and 408.
This is a total of 20 of our 39 units. Only 4 of these units have been finalized by the registrar. We are awaiting word on the rest. See previous posts for those units.
Missing Items: The following units have some missing items or miscommunications that need to be resolved before being finalized:
- Packs 18, 72, 84, 105, 175, 179, 180, 358-3 (Munsee Tribe), 358-4 (Shawnee Tribe), and 747;
- Troops 73, 174, and
- Crew 358.
This is a total of 13. Jessica and I will communicating these units on remaining issues. If training is the issue, please contact us, so that we can send trainers to your next meeting or schedule a district-wide event to handle those issues. All training except scoutmasters’ Introduction to Outdoor Leadership Skills are online at my.scouting.org.
Rechartering Begun but No Paperwork Received: The following units have begun the computer work for rechartering but have submitted no documentation:
- Troop 35, 69, and 180; and
- Crew 69.
This is a total of 4 units. Troops 69 and 180 and Crew 69 have made arrangements to drop off paperwork in the next 24 hours.
These units can help expedite the process by emailing Jeff Heck or Jessica Hofman their paperwork as it exists to date, even if signatures are missing. This allows us to get a head of the process by previewing potential problems. Then you can have some reassurance that it is done properly, when it is finally delivered.
If your unit is not listed, no computer rechartering has begun. Those leaders have been in direct contact with Jessica or me, but they have not started the computer work. These units need to get the computer work done this week. We can follow up on all further supporting paperwork between today and December 15th when all items must be complete.
Thank you to those who have born the brunt of rechartering and its bureaucracy. It is a thankless but necessary job.