The BSA has a recruiting website called http://www.BeAScout.org. Prospective new members are driven there to express interest in your unit.
Right now we have had nearly 200 prospects grow through the system throughout the district. We currently have 32 invitations hanging out there. If you have already reviewed the Inviation Manager as the Chartered Org Rep, Committee Chair, or Cubmaster/Scoutmaster, you know your status. If you have not, log in to my.scouting.org. If a red number appears in the upper right-hand corner, you have invitations to send.
If you have one done on paper, then you can mark it complete. This purges it.
If you have sent the invitation, you can then move to the Application Manager to watch to see if the family has done the paperwork. We have two applications that are awaiting approval right now.
Please make sure that you have reviewed your settings. This allows you to set your dues, decide who can approve the application, and communicate stock information to new members such as website and calendar information.
If you use it, you may find problems, but your prospects are already using it. Are you closing the deal for low-hanging fruit?
At the Boy Scout Roundtable on Thursday, August 10, 2017 we discussed Boy Scout Recruiting. If you are sitting in the Roundtable now, you can watch the slide presentation live here.
I promised to put the links shown on the presentation up on the blog. Here are the links.
- National website on year round recruiting: http://www.scouting.org/Home/BoyScouts/YearRoundGuide/recruiting.aspx.
- New Member Coordinator: http://scoutingwire.org/marketing-and-membership-hub/councils/new-member-coordinator/
- Scouting Wire’s Membership Hub (recruiting ideas)
- Scouting Wire’s BSA Brand Center (customizable flyers and web logos)
From Bill Buchalter for the Cub Scout Roundtable: http://www.scouting.org/scoutsource/CubScouts/Leaders/DenLeaderResources.aspx.
Now is the time to put an “Open House” or “Joining Night” on your calendar for your Troop or Crew.
When you do put it on your calendar, please send me an email with a copy of your flyer and other meeting information. We will put it on the district website. Tell us when you want your article to post (e.g., a week before the event, a month before, etc.).
This can be especially useful in letting Webelos Dens know how to join your troop or troop members about your Venturing Crew.
We are now in the midst of Cub Scout Recruiting. Some quick reminders to all Packs and Troops.
(1) Make sure to send your list of names to Con Sullivan from any list of prospects. This list will allow Con to get those prospects on the Council email and text reminder system. The goal is to make sure your prospects show up at your recruitment nights. Photograph your list and email to Con before you leave the ice cream social or other recruitment activity. They may be blurry and need follow up. Sometimes they don’t. To improve success, use an app like CamScanner to change photos into PDFs. They remove background noise and darken written words. You can see the preview before you send it.
(2) Take something to give to kids. You can get a large bag of candy from Sam’s Club or Costco. You will have flocks of kids around your table. Cub Scout pencils and the frisbies from Council are good, too.
(3) Make sure that your prospect has the date, time, and location of your joining night.
(4) Have prospects sign Membership Applications wherever you can. If they want to sign up at an Ice Cream Social, give them the application. Have a credit card reader (like Square.com) on hand to allow immediate dues payment.
(5) Have as many adults in uniform at your recruitment night as possible. If you don’t have many adult leaders in your pack, ask your most supportive troop to send leaders. Troop leaders want to help, but they don’t want to step on pack leaders’ toes. If you ask, troop leaders will be there. Uniforms help re-assure prospective parents that your pack has solid leadership and support.
(6) If you don’t have enough pack parents to cover a school, make sure to ask troop leaders to fill gaps. Make sure they know your program’s basic’s well: cost of dues, annual calendar, recruitment night logistics, proposed den and pack meeting times. Remember most Troop leaders have never dealt with Lion Cub or the current Cub Scout Advancement program, since the programs are so new. Bring the leaders up to speed.
Just a quick reminder that Roundtable will be Thursday, August 10, 2017 at Luke’s Lodge, the outbuilding on the northeast corner of campus of St Luke’s United Methodist Church, 100 W. 6th St, Indianapolis, IN 46260.
Cub Scouts: Cub Scout Roundtable Commissioner Bill Buchalter will be leading the Cub Scout breakout. He will be giving a prototype Den Meeting. This is designed for Den Leaders to see a Den Meeting being run. This is especially valuable for new Den Leaders; confused, veteran Den Leaders; and prospective, future Den Leaders (aka “parents you would like eto recruit as Den Leaders”). We will have a short discussion of how Lion Den Meetings (i.e., kindergartners) are different than Tiger (1st grade) through Webelos (4-5th grade), too. We will look at existing resources and strategizing how to use these resources and parent assistance.
Side note: To get your Den Leaders to the meeting, the most important step is to invite them to come with you. One of the biggest reasons Den Leaders do not attend is they don’t know about Roundtable. The second biggest reason is that they think Roundtable is meant for Cubmasters and Pack Committee Chairs. To put it gently, this is wrong. Roundtables are most valuable for Den Leaders. They have the most face-to-face contact with Cub Scouts of any scouter. An invitation helps resolve these problems. Cubmasters, pick up the phone and call each Den Leader. Ask them to come. Then follow up with a blast email.
The third biggest reason your Den Leaders don’t attend is child care. Think about joining forces to take care of childcare.
Boy Scouts: Jeff Heck will be leading the Boy Scout Roundtable. (We are still looking for a Boy Scout Roundtable Commissioner.) The Boy Scout Roundtable will be focused on Fall Recruitment Planning. Please invite your Troop Membership Chairs to attend. This topic will apply equally well to our Venturing Crews, too.
From District Executive Con Sullivan:
North Star Scouters,
Please join us (and/or send your pack recruitment chair) for breakfast on Saturday, July 22nd between 9 am and 11 am at Luke’s Lodge (outbuilding on northeast corner of campus of St. Luke’s United Methodist Church, 100 W 86th St, Indianapolis, IN 46260). This will be an open house format, come when you can. I would like an RSVP so we can pack up once everyone has attended.
Packs will pick up their Registration Night boxes, Open House bags, and Community Yard Signs. Troops can sign up for which Packs/Schools their Troops can assist in the fall. Both can learn about our new Open House style and all about the theme “Catapult into Scouting!” Some Troops may get catapults they will want to bring to schools to create additional interest in Scouting and their Troop.
Packs, if you have not yet already, please tell me when your school’s “open house, ice cream social, etc.” is AND the date of your Registration Night ASAP! Special orders on signs and flyers are due by July 22nd at the Open House. If you can get this information to me earlier, I can have them printed and ready for July 22nd.
Please register for this rally here: http://www.signupgenius.com/go/30E0F4FAEAC2AA7F49-fall
Thanks and I hope to see you there!
Con Sullivan | District Executive – North Star
Are your interested in Venturing Crew 56 – the BSA Program for youth male & female – 14 to 20 years of age? Both parents and youth are invited.Two information sessions are going to be held in the fireplace room of the Luke’s Lodge (the outbuilding on the northeast corner of the campus of St. Luke’s United Methodist Church, 100 W 86th St, Indianapolis, IN 46260).These are information session – not class “A” type of dress – just your class “B” uniform.Mark your calendar for:Wednesday, July 12, 2017 (tonight) from 7:00 to 8:30 PMORWednesday, August 2, 2017 (tonight) from 7:00 to 8:30 PMBill CherryCo-Advisor, Crew 56ASM, Troop 56
In July we will NOT be holding our regularly scheduled meetings for District Committee or District Commissioner’s Staff.
We will be inviting all to attend the District Membership Kickoff on Saturday, July 22, 2017 from 9:00 am to 11:00 am at Luke’s Lodge on the campus of St Luke’s UMC, 100 W 86th St, Indianapolis, IN 46260.
Please plan accordingly.
From Troop 343 Assistant Scoutmaster Andrew Himebaugh:
“The Clique”Word has been received that the Troop is run by a clique. Upon investigation we find that this statement is TRUE.Furthermore, we find that this clique is composed of faithful members and loving parents who are present at each meeting; who willingly accept appointment to committees; who freely give of their time to teach skills to the Scouts; to look out for each other; and to serve in a wide variety of ways.They are those who sincerely believe that the more one puts into his Troop, the more he gets out of it.The strange thing about this clique is that it is very easy to get into.All one needs to do is demonstrate a lively interest in the organization, make constructive suggestions and accept responsibility when asked to do so.Show a continued interest in all the affairs of the Troop and before you realize it, you will be a member of the clique. . . . And you will be surprised how very happy they are to have you!
Boy Scout Base Camp at the Indiana State Fair is making a comeback from August 4-20! The site needs lots of manpower to promote Scouting to potential and current families. Earn volunteer hours with your unit, family, or friends and help by sharing what you love most about the program. Volunteers will get free fair admission so that they can explore before or after their shift. Learn more and register.