Commissioner Service

ROUNDTABLES – MARCH & APRIL 2019

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Reminder – please mark your calendar for the March 14 and April 11 Roundtable meetings, 7:00 pm at St. Luke’s Lodge, St. Luke’s United Methodist Church, 100 West 86th St, Indianapolis, IN 46260.

Everyone is welcome!

The March Roundtable topics are:

  • Summer Camp
  • Succession Planning
  • New Training Requirements

 

==> SCOUTING FOR FOOD bags for all units will be available for pickup at the March Roundtable.

 

The April Roundtable topic is:

  • Ideal Year of Scouting!  EACH UNIT – PLEASE SEND A REPRESENTATIVE!

 

Please forward this information to your Den Leaders, Committee members, and Assistant Scoutmasters. They are an important part of the Roundtables’ target audience.

 

Remember, attending roundtables is a key requirement to earn the Scouter’s Key for both Cub Scout leaders and Boy Scout leaders.

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ROUNDTABLE on Jan. 10 2019

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Reminder – please mark your calendar as we kick off the new year, for the January 10 Roundtable meeting, 7:00 pm at St. Luke’s Lodge, St. Luke’s United Methodist Church, 100 West 86th St, Indianapolis, IN 46260.

Everyone is welcome!

The January Roundtable topics are:

Cub Scouts:

  • We need as much Pack leadership attendance as possible!  Our discussion will focus on the topics to cover in Roundtables in 2019.

Boy Scouts (Family Scouts):

  • Crossover parents – how to keep them engaged as they transition to the troop

Please forward this information to your Den Leaders, Committee members, and Assistant Scoutmasters. They are an important part of the Roundtables’ target audience.

Remember, attending roundtables is a key requirement to earn the Scouter’s Key for both Cub Scout leaders and Boy Scout leaders.

URGENT: recharter deadline or apply on paper

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The Assistant Council Commissioner for Rechartering has announced units that have not completed rechartering by December 28, 2018 will not be able to recharter electronically.

If that deadline is missed, the entire unit, adult members, and youth members will have to re-apply on paper to continue scouting.

That means your unit needs to complete the electronic rechartering, print the necessary PDFS, and submit all documents ON PAPER to the council office in the next to weeks.

To make matters worse, many commissioners will be on vacation starting this Friday, December 21, 2018.


UPDATED: 12/20/18. The units at most risk are Pack 18, 84, 180, and 625, Troop 35, and Crew 408. They have not submitted their electronic rosters nor their paperwork.

The units that have completed electronic roster submission but are MISSING PAPERWORK are Packs 35 and 105, Troops 72, 73, 180, and 804.

All other units have submitted paperwork to council and are in various stages of review and approval. The units that are approved by the Registrar for posting to National are Troop 269, 343, 512, and 514.

Units listed on the reporting system with known problems are Pack 179 and all Pack 358 tribes.

All others are awaiting further review from the Registrar.


Move quickly to finish rechartering.

[UPDATE] Roundtable on Dec. 13

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Reminder – please mark your calendar for the December 13 meeting, 7:00 pm at St. Luke’s Lodge, St. Luke’s United Methodist Church, 100 West 86th St, Indianapolis, IN 46260.

Everyone is welcome!

In addition to offering Rechartering assistance, the November Roundtable topics are:

Cub Scouts:

  • How to run an Awesome Pinewood Derby!!!

Boy Scouts (Family Scouts):

  • Holiday Service Opportunities / Wrap-up and Celebrate a Successful 2018!

The commissioner team plans to have representatives available during Roundtable to support recharter questions, and also available to receive completed packets.

Please forward this information to your Den Leaders, Committee members, and Assistant Scoutmasters. They are an important part of the Roundtables’ target audience.

Remember, attending roundtables is a key requirement to earn the Scouter’s Key for both Cub Scout leaders and Boy Scout leaders.

IMPORTANT: Rechartering Update; Help Sessions

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UPDATE 12/5/18: Crew 56 awaiting Registrar’s approval.


Recharter season is winding down. Remember rechartering assures that your unit is authorized by the BSA for calendar year 2019.

District Commissioner Stephen Heath would like to recognize the following units for their progress in working on completing this process.


DONE: The following represent units that completed all online components, have submitted all their paperwork, and have been approved by the Council Registrar for posting to National:

Troop 269

Troop 343
Troop 512

Troop 514

APPROVAL AWAITED: The following represents units that completed all online components and have submitted all their paperwork, and are awaiting approval by the Council Registrar:

Troop 18

Troop 56

Troop 69

Crew 69

Pack 64

KNOWN PROBLEMS: The following represent units that completed all online components and have submitted all their paperwork, and HAVE KNOWN PROBLEMS. Please contact your unit commissioner if the cause of the problems are not understood:

Pack 747

Pack 358-2 (Miami Tribe)

Pack 358-3 (Munsee Tribe)

Pack 358 (Delaware Tribe)

Pack 171

Troop 358

ONLY ONLINE DONE: The following represent units that have completed all online components. No paperwork has been received.

Crew 358

Pack 72

Pack 73

Pack 174

Pack 179

Pack 830

Pack 358-4 (Shawnee Tribe)

Pack 358-5 (Kickapoo Tribe)

Troop 174

Crew 56

URGENT: Nine (9) of the remaining units have started their online rosters but not submitted the electronic forms. Four (4) of the remaining units have not started the online portion of rechartering, which is the first step. A total of thirteen (13) are in this category. Your unit is in this category, if it is omitted above.


Deadline

The deadline for completing all rechartering and submitting all paperwork is the next Roundtable on Thursday, December 13, 2018 at 7:00 pm at Luke’s Lodge (outbuilding on campus of St Luke’s UMC) 100 W 86th St, Indianapolis, IN 46260. There will be Commissioner Staff available help. Please seek help before then to make sure your checklist is done. We will meet with you to go through your recharter package.

Any units that do not have rechartering done at that time may be required by the Council Registrar to submit all rechartering on paper. All current and new members would have to re-submit their applications for membership in order to renew their charters. Council has a deadline of December 31st to submit its own recharter to Area 6, so all units need to be done before that.

Please contact your unit commissioner, District Commissioner Stephen Heath, or Assistant District Commissioner/Assistant Council Commissioner Jeff Heck with any concerns. We are currently without a District Executive due to Jessica’s promotion. Assistant Director of Field Services Ryan Kelleher is covering for North Star.


Help Sessions & Recharter Turn Ins

Jeff Heck will be holding Help Sessions. If you are having trouble with anything, come and bring questions. You will walk out with a checklist of remaining items to complete. First come, first serve. Appointments available.

  1. Thursday, December 6, 2018 during morning rush hour from 7:30 am to 9:00 am at the Panera’s at Trader’s Point Mall, 6050 W 86th St, Indianapolis, IN 46278, near the 86th St Exit of I-465.
  2. Friday, December 7, 2018 during morning rush hour  from 7:30 am to 9:00 am at Starbucks, 9545 N. Meridian St, Indianapolis, IN 46260 near the Meridian St (Exit 31) of I-465.

Roundtable Notes – Court of Honor

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Please see the Court of Honor Roundtable notes Nov2018 for a recap of the discussion on Scouts Court of Honor – lots of helpful information and background here on best practices for the Court of Honor in your Troop.

Thanks to the Roundtable team for the robust material!

Roundtable on Dec. 13

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Reminder – please mark your calendar for the December 13 meeting, 7:00 pm at St. Luke’s Lodge, St. Luke’s United Methodist Church, 100 West 86th St, Indianapolis, IN 46260.

Everyone is welcome!

In addition to wrapping up with Rechartering assistance, the November Roundtable topics are:

Cub Scouts:

  • How to run an Awesome Pinewood Derby!!!

Boy Scouts (Family Scouts):

  • Holiday Service Opportunities / Celebrate a Successful 2018!

Please forward this information to your Den Leaders, Committee members, and Assistant Scoutmasters. They are an important part of the Roundtables’ target audience.

Remember, attending roundtables is a key requirement to earn the Scouter’s Key for both Cub Scout leaders and Boy Scout leaders.

Roundtable on Nov 8 2018

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Reminder – please mark your calendar for the November 8 meeting, 7:00 pm at St. Luke’s Lodge, St. Luke’s United Methodist Church, 100 West 86th St, Indianapolis, IN 46260.

Everyone is welcome!

In addition to wrapping up with Rechartering assistance, the November Roundtable topics are:

Cub Scouts:

  • University of Scouting

Boy Scouts (Family Scouts):

  • What makes a fantastic Court of Honor?

Please forward this information to your Den Leaders, Committee members, and Assistant Scoutmasters. They are an important part of the Roundtables’ target audience.

Remember, attending roundtables is a key requirement to earn the Scouter’s Key for both Cub Scout leaders and Boy Scout leaders.

Rechartering 2018: Update

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From District Commissioner Stephen Heath:

Rechartering is coming As a follow-up to a note sent to the Pack, Troop and Crew Key 3’s, here’s where we’re at in the journey.

Now through Sept 30:

·       YPT needs to be completed by all youth-interacting audits, using the new YPT course. On-line is the most efficient way to get this done by

·       Position specific training for scoutmaster, asst scoutmasters, den leaders and cubmasters should be done this month, if possible.  There will be opportunities to catch these up at University of Scouting in November, and also in the evenings at Golden Burke.  Chairs, please have someone check and oversee your training!

·       Has your COR scheduled a meeting with your charter rep to prepare sign-off paperwork?

October 1:  On-line recharter is open! Adult and youth rosters should be current. Fees should be collected and ready to submit.

October 15-19: NS Commissioner Service will schedule drop-off times and places around town to receive recharter packets & fees. Please make sure all charter signatures are-place and training is up to date!

Tentative dates:

·        Oct 15 – Washington Township

·        Oct 16 – Meridian/Kessler

·        Oct 17 – Zionsville

·        Oct 18 – Pike Township

October 31: Deadline for recharter packets are received and ready for council, as noted in the letter below. If you opt to drop these off at Council, either before or after our pick-up dates, please make sure (District Executive) Jessica Hofman is aware so she can look out for it!

Information about the process including links to resource materials may be found online at http://www.crossroadsbsa.org/158.  Getting an early start is a good way to Be Prepared!