Youth Protection Training

How Do I Take Online YPT Again?

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So you want to do your online training for YPT, but you can’t remember where to go?

NOTE: Remember if your YPT expires before March 1, 2018, you need to take YPT or VYPT before October 1, 2017 in order to avoid problems with your unit’s rechartering process this fall.

First, go to http://my.scouting.org.

Second, log in to your existing account. (Try to avoid creating a new account, because it generates a new, separate BSA Membership ID. That can create future problems. But if you need a new login account, you need one.)

Third, using the button in the upper left corner, select “My Dashboard.”

Fourth, using the button just below “My Dashboard,” select “My Training.” Your screen should now look like this:

YPT Training Screen
Your YPT Training screen on my.scouting.org.

Fifth, select “Retake Course.”

Sixth, when you are done, make sure to print out or save your Certificate of Completion.

When does a Venturer Need to Take VYPT?

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In Venturing, you have three categories of members: Youth, Adults, and Venturing Participants. Youth are anyone 17 and younger. Adults are anyone over 21.

The hardest category is Venturing Participants.

Venturing Participants are anyone who is over 18 or will turn 18 in the calendar year. For new members, that means their birthday is in this calendar year. At rechartering for existing youth crew members, they will turn 18 in the following calendar year. Confused yet?

Sometimes knowing the goal is easier than knowing the rule. The goal is that an 18 year old legal adult has completed an Adult Application and Venturing Youth Protection Training. Why wait until a birthday? Those happen all year long? You have better things to do with your time.

Just look at your Venturers. If anyone turns 18 before the next time you do paperwork, have them complete an Adult Application and Venturing Youth Protection (Y02). Then the rules are not as important. Compliance is already complete.

YPT Renewal time

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Youth Protection LogoRechartering opens in 50 days. Nows the time to make sure that you have everyone in your unit up to date on Youth Protection Training.

Remember it is North Star District’s policy that all Youth Protection Training renewals take place between March 1st and October 1st of any given year. This prevents YPT from being any form of barrier to rechartering.

As of this morning, we have approximately 301 offices that have persons in need of updated Youth Protection Training, either for Cub Scouts and Boy Scouts (code Y01) or for Venturing (code Y02). This is by office, since many scouters serve in more than one office simultaneously.

This is the first time that we have had units recharter with scouters who have previoulsy complied with the March 1st to October 1st cycle. Consequently, we have many to renew.

To make this as easy as possible, please consider offering a Youth Protection Training at your unit meeting. You can use the video from council and follow the facilitator notes or you can have a leader pull up the training on their my.scouting.org account and play it for everyone. Pause the program at the right times and discuss. Then a member of your Unit Key 3 can enter the attendee’s completion in the Training Manager.

We will also be offering the YPT before Roundtable at the August, September, and October meetings beginning at 6:30 pm at St Luke’s UMC.

If you have scouters who have already left your unit but are still on your roster, you can clean up your records very simply. Have your unit committee chair or chartered org rep send an email to the Council Registrar Sharon Cone (scone@crossroadsbsa.org), asking her, “Please enter the membership of {INSERT NAME} as {POSITION} as expired as of {EFFECTIVE DATE}. {OPTIONAL: This person (does/does not) remain a member of the unit.}” This will cause the YPT report to be more accurate within 48 hours of her entering the expiration date. This will reduce later confusion and make rechartering smoother. Remember you cannot move a person to a new office without an Adult Application except through rechartering but it will only take effect January 1, 2018. But you can expire memberships with a simple email.

One of the big improvements this year is that YPT can now be done on mobile devices. You can have a scouter go over in a corner at your meeting and complete the training right now. They will not be able to print the certificate. Have them take a screen shot at completion. It is not as good as certificate, but it is a step. If they are already a member of the BSA and their member id is in their my.scouting.org profile page, it will log the training automatically. If they are not yet a member of the BSA, they will need to log in to their my.scouting.org account and print the certificate before they can join.

 

Training at Spring Camporee

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The District Committee is planning on offering adult training at Spring Camporee.

Tentative classes include Troop Committee Challenge, Scoutmaster Specific Training, Merit Badge Counselor Orientation, Introduction to Religious Emblem Curriculum, and Youth Protection Training.

If we can find an instructor, we are also considering CPR/AED training.

Please contact Jeff Heck with classes that you would be most interested in seeing offered.

Also let Jeff know if you are willing to serve as faculty, too.

BSA Tech problems: Training Manager

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UPDATED 11/18/16 at 2:oo pm: At last check the system seems to be working reliably.


Just as we are pushing to have our units 100% trained, the BSA is having a series of technology problems on my.scouting.org’s Training Manager.

First, unit training reports are running painfully slowly. This results in checking on scouters’ training results. If you have completed training, please contact a Commissioner to report your completion. This will allow us to note your rechartering file that training is no longer an issue for that scouter. Then we have technology problems, we do not harass those who believe they are done until we have success pulling up complete reports again.

Second, many scouters are reporting that the online training system is not giving them credit for training modules completed. The proposed resolution is to report this immediately to a commissioner to enter into your unit’s rechartering file, too.

BSA is promising to do maintenance Friday night on the training module. Plan your weekend training efforts accordingly. Hopefully this will result in some resolution of these problems.

Thank you for your patience in advance.

Upcoming events

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Commissioners’ meeting: Thursday, October 6, 2016 at 6:00 pm at Second Presbyterian

District Committee: Also Thursday at 7:00 pm, same location

Wood Badge Association dinner: tonight at Belzer

District Camporee: this weekend at the Blind School. Webelos encouraged to visit and see most of our troops in one location.

  1. Youth Protection Training live: Friday at 8:30 pm at Camporee.
  2. Introduction to Outdoor Leadership Skills (for Scoutmasters and Asst Scoutmasters and all other volunteers who camp) and Outdoor Webelos Leaders’ Skills (for Cubmasters and Webelos Den Leaders): opening remarks Friday at 9:30 pm and training 8:30 am to 8:00 pm. Attendance at Saturday campfire required.

Roundtable: Thursday, October 13, 2016 at 6:30 pm at Luke’s Lodge at St Luke’s UMC.

YPT report

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As rechartering season has now opened, the importance of youth protection training status has risen to priority number one.

Luckily we are beginning to see progress. We now have 127 positions that have expired or Will expire before rechartering season is over. That means we are the sixth of the way to our goal.

The best thing at unit can do right now is to make sure that they have their lead person on rechartering open the rechartering system and review specifically the persons who we need to use protection training to be complete before their unit can recharter. We have recharter turn in his beginning in less than two weeks. This means that any unit that has a leader who needs YPT to recharter can cause problems at the turn in.

Rechartering Emails Expected Today

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The bad news is we are in rechartering season. The good news is that we’re about to get it started so we can get it completed sooner.

That last report we expect rechartering emails to go out today, Wednesday.

This means it is crucial to get our 144 people in the district who have expired or expiring (i.e., less than 90 days until expiration) youth protection training up to speed as soon as possible. We have several scoutmasters, committee chairs in chartered organization representatives who have expired or expiring training. This means their unit’s rechartering cannot proceed forward. If their training is currently expired, they are not authorized to participate in scouting activities. This is even worse.

Unit should have a Denna five the key three personnel for the upcoming year, two additional committee members, unit leader training, YPT, and the other prerequisites to rechartering.

In the email containing the rechartering codes, there is a checklist of items to prepare. Please make sure to do those as soon as possible so that when you’re turning date arrives, your unit is ready to complete the rechartering process.

Remember our goal is to complete rechartering in the district before the end of October. If there are units that need additional time to cover the dues from popcorn proceeds, we’re willing to work with you on that.

October Roundtable

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October Roundtable on October 13, 2016 will focus on rechartering preparation for the following weeks.

Remember Recharter Applications are due on October 20, 26, 0r 27, 2016, depending on the date assigned to your unit.

Roundtable will address many issues and will offer a Youth Protection Training at the end for those interested.

YPT Status report

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I have not been able to pull the YPT reports from my.scouting.org this morning because the website is down for maintenance.

Please make sure that your unit has its YPT up to date in the next 10 days to expedite the rechartering process. If you do not have the report, log in to my.scouting.org. Visit the Training Manager page for your unit. The report is available on the right column.

Contact Jeff Heck or Con Sullivan if you cannot pull the report by this afternoon.