Notes for chartered organization representatives

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For our chartered organization representatives, we are entering the busiest season of the year, where your services are most uniquely needed for Boy Scouts.

First, the district elections for 2016 officers will take place at our regular December committee meeting on Thursday, December 17, 2015 at 7 PM in Brandt’s Lounge on the first floor of Luke’s Lodge at St. Luke’s United Methodist Church, 100 W. 86th street, Indianapolis, IN 46260. The Lodge is the outbuilding on the northeast corner of the church’s campus.

Second, the council elections will take place at the annual meeting for Crossroads of America Council at the Belzer Activity Center on Camp Belzer’s campus, 6102 Boy Scout Rd., Indianapolis, IN 46226. The meeting begins at 5:15 PM.

The chartered organization representative is the only person who is entitled to vote on behalf of your chartered organization and the scouting units that your organization has. (Other eligible voters for the 2016 District Committee Elections include the 2015 District Members-at-Large, that is anyone duly registered to serve on the District Committee, and 2015 Council Members-at-Large, residing in the North Star District.)

It is exceedingly important that your chartered organization representative be in attendance at both of these elections.

At the December meeting, you will be voting for the officers of our district for the coming calendar year. The District Chair, elected at the District Election, has the duty to represent our district to council for quarterly executive board meetings in 2016 and will be our official vote there. In addition, we elect the chair’s cabinet for 2016. If anybody has nominations for any of these positions, they need to be directed to our nominating committee chaired by Scott Claybaugh. The nominating committee is on track to announce the slate of District Chair and Vice-Chairs shortly before Thanksgiving. The nominating committee expects additional positions to be slated in early December.

At the January meeting, you will be voting on the council’s officers for the coming year. In addition, any resolutions for bylaw amendments or policies to be addressed pursuant to the bylaws will be voted on, too. Eligible voters should have received a letter inviting them to attend via US Mail this past week. See that written correspondence for further details and deadlines for nominations and resolutions to place on the ballot.

It is too early to provide any guidance regarding what else is going to be on the agenda for either meeting. Monitor this website for information as it becomes available.

In the meantime, cubmasters, scoutmasters, and committee chairs should be contacting their chartered organization representatives to confirm that the chartered organization representatives have these dates on their personal calendars.