YPT renewals: Reasons and Methods
As part of council’s effort to keep people current on their Youth Protection Training status, they send out emails reminding persons needing training that expiration is approaching. A quick how-to for online YPT is available here.
This past week, District has sent out its own emails emphasizing the need for YPT renewal, too. This message is slightly different. The council only seeks renewal of YPT near deadlines. The District request emphasizes the importance of completion before October 1, 2017 for persons expiring before March 1, 2018.
Why the inconsistent message? Well, we have posted previous articles about rechartering. The problem is that National Council has allowed different local councils around the country to use different rechartering cycles. We are on the calendar year basis, so our units’ charters expire on December 31st each year. Some council expire on February 28th/29th each year. Having a universal rule on YPT is hard to explain with different local councils having differing charter expiration dates.
So, we simplify it by telling you how the myriad different rules on YPT and rechartering all fit together. As the above-linked article indicates, the optimal time for Crossroads of America Council members to renew YPT is between March 1st and October 1st each year. If you came from another council, you might have experienced a different optimal cycle due to rechartering differences.
Unit Committee Chairs, please make sure that you have a YPT Champion. You or a more tech-saavy member of the Key 3 can authorize a unit member to see the Training Manager records. A Unit Key 3 member can go on my.scouting.org to the Organizational Security Manager. Under “Functional Positions,” you can select “YPT Champion.” Use the green plus sign to designate a person to do this job. Please remember that this designation must be renewed every year, otherwise your YPT Champion will be locked out.
Your YPT Champion should be familiar with problems of training records not showing up on my.scouting.org if there is a conflict between BSA Member IDs on the unit roster versus on the my.scouting.org. For more information on how to reconcile this problem, see this flyer from National Council or our previous article.
To help units get YPT done easier, we are offering YPT at the next two (Sept and Oct) Roundtables beginning at 6:30 pm. We will use the video and mark all participants as having their YPT up to date. You can then stay for Roundtable.
Units can also use the YPT videos from YouTube (you will have to pause at critical times for conversations) and Facilitator’s Handbook to run their own in-person YPT. This is a great way to get new parents trained on YPT. It generally gets great reviews for first-timers to better understand how we protect their kids. You can see the National Council Website for overview information. Please make sure that the Unit Key 3 update the participants’ training records in the my.scouting.org Training Manager immediately. (The YPT Champion should be able to do this, too, if I am not mistaken.)