This is the time of year that it is so important for a pack chairman to recruit a pack membership coordinator.
One of the hardest parts of recruitment is explaining the nature and duties of the position. Units that have had the luxury of having one parent assist in year one and then do the job in year to have the advantage of on the job training.
For most other packs, most of the training has to be done using other resources: classes, literature, or on the job experience.
BSA has put together a wonderful website for all packs, troops, and crews to be able to use for different recruitment purposes. There are even YouTube videos for the membership coordinator to learn their job. This is different than the usual E-learning process because there is no login required.
Take a look at this website to find out what you can do to improve your recruitment this fall.
One of the most important benefits of the new system is that it delegates more control over data to the volunteer corps.
This means that it is important that each unit be aware that it can update information. Once aware, the unit needs to update the information.
To begin the process, you need to know your username and password. It is the same one that you used on myscouting.scouting.org. (If you do not have an account there, you will need to register there first.) If you have never logged in to my.scouting.org, you will have to complete the registration transfer process first. Once you are logged in, continue with the instructions below. (For a slightly older video showing the process, click here.)
As I have described in a previous post, our District’s position with the least amount of training is our unit committee members. Ironically, they are among the easiest to train. All of their training (Youth Protection, This is Scouting, and Troop Committee Challenge) is online. The entire process can be done in about an hour for a fast reader.
They will need a login username and password. They will also be better served if they enter their BSA Council Number andMember ID in the system’s Profile. When you ask a Committee Member of any unit to get their training, please look at the Rechartering paperwork, the training reports on either my.scouting.org or myscouting.scouting.org. Then give them their member number, preferably by email for easy retrieval. You will save everyone headaches.
You can also send them a link to this article. I have attached at this link to a step-by-step guide for logging into the system and taking the Troop Committee Challenge. The same process is used for the Pack Committee Challenge and the Venturing Committee Challenge.
Please give us your feedback on how to improve these instructions.
We would like to have 100% of our committee members fully trained by Recharter time in October.
Over the last several years, our District’s training records have not been kept at the highest quality. Consequently, many scouters have reported to me that their records are incomplete.
Please make sure to login in to the new http://my.scouting.org to review your training record’s completeness. If you have training completed that is not reflected in the record, please contact your unit commissioner listed on the same website. If you are not sure who the unit commissioner is after reviewing the website, contact District Commissioner Jeff Heck for a referral.
We are still beta testing the extent of our ability to update the records without the Council Registrar’s intervention. However, if we are aware of the specific problems that you are having, it is much easier to figure what we can do for you.
For us to be able to make any updates, we will need some documentation to support the training being completed. Most instructors issue the required Certificate of Completion. We can accept those. If you do not have such a certificate and you attended University of Scouting or the old Cub Scout Pow-Wows, you can give us a transcript of those classes taken.
Please be especially attentive if you have taken Wood Badge, position-specific training for the position you now hold, your current Youth Protection Training class, and the Train-the-Trainer class called Trainer’s Edge.
These training records are important for facilitating Rechartering and maintaining a quality experience for the youth in our district.
Remember the old days (like last month), where Pack Committee Chairs had to tell new parents that to be “Trained” as a scout leader, they needed to go to a class to obtain their Position-Specific Training? Isn’t it nice that we don’t have to do that anymore?
What you didn’t know that?
Yeah, at the end of June 2015, MyScouting.Scouting.org now offers online Position-Specific Training. This isn’t just limited to Fast Start Training anymore (which is still available).
Now your Pack can be fully entitled to wear the “Trained” patch from online training. All major positions are included: Cubmaster, Committee Members, Pack Trainer, and Den Leaders of all types. They are even available in Spanish.
District will be asking all Chartered Organization to make a special emphasis on having newly recruited leaders attend training during the first week of September. However, this online offering will have nearly identical content.
Consequently, when your Unit Commissioners coming visiting in August, they will want to be sure that your current leaders have their training done, online if most convenient. Otherwise, they will ask that the existing leaders set a good example and attend the live training when it is scheduled for the first week of September.
All Packs should have a Pack Trainer. This person is responsible for doing live training (if necessary) and making sure that all Pack Leaders at all levels are properly trained and reported to the District Training Committee and the Council Registrar. When reporting live training, the Pack Trainer should use these Training reports.
For our Boy Scout Troop Leaders, only one position has the equivalent online training available at this time: Troop Committee Challenge. All other Troop Leaders must still do their training live with an instructor or make arrangements with an instructor to do self-study. Self-study consists of reviewing the material alone, then speaking to a qualified instructor to insure that the material was learned. The instructor still issues the certificate. Troop Leaders are discouraged from self-study except in the most dire of situations. The value of conversations and interactions are deemed to be an important part of the regular training practice. Leadership Training Committee Guide (#34169) pg. 12 (2010). Personal coaching with a qualified trainer is preferred over self-study.
This training is important for Rechartering.
UPDATE 7/21/15: In July BSA open direct access to this reporting from within my.scouting.org. Now there are two ways to access the national database: my.scouting.org and servicehours.scouting.org. There is one way to access the local database, described below.
Like any business, Crossroads of America Council wants to be able to understand what is happening in its territory. Since the Council cannot have a person at every Pack, Troop, or Crew activity, Council seeks to learn what is happening by asking its units to report their various activities. We are all familiar with recharter reports, JTE reports, advancement reports and summer camp reports.
What we are not as familiar with is Service Hours Reports.
Council seeks to learn information about unit service hours for many reasons. One is to be able to better market scouting in our Central Indiana territory. When scouting was in its infancy, newspapers such as the Indianapolis Star ran reports about the activities of Boy Scout Troops all over the Indianapolis area. For nearly 20 years, these newspapers ran a column entitled, “Star’s Column for Boy Scouts.” It was the blog of its day.
Most of the time these articles were focused on the Troops’ advancement, camping, and sports competitions (such as troop vs. troop scores in basketball).
During World War I and the Liberty Bond Drive, reports about the troops’ bond sales and other service activities took greater prominence in the columns.
In addition the newspapers general News Department would run stand-alone stories about the scout troops service to others.
Today, newspapers do not spend any time running regular columns about scouting. There are too many competing youth organization that would want equal time.
The current generation needs to rely on newer technology than a newspaper beat reporter to get the word out about what the scouts are doing every day.
We troop leaders need to be our own newspaper reporters. We need to gather information about the story. We need to write reports. We need to publish the reports. We need to make sure our reports get into the hands of prospective scouting families.
Service hours are an important part of Journey to Excellence reporting, which will be required with this year’s Rechartering.
One of the first signs of trouble in the health of a Cub Scout Pack is that Cubmaster is heavily involved with the parents.
The Cubmaster, like his Scoutmaster equivalent, has the primary responsibility for taking care of the boys and coordinating the efforts of the Assistant Cubmasters and Den Leaders. He is the head of the Operations Department of a Cub Scout Pack.
So who takes care of the parents? The Pack Committee Chair. He or she is crucial to allowing the Cubmaster to provide a good program to keep the boys interested. If the Cubmaster is handling most of the phone calls and emails from the parents, the Cubmaster is going to waste his volunteer time that should be spent on the boys.
One of the key duties of District is to encourage units to improve their programs in order to make the scouting more inviting to boys. BSA offers training for each position in order that adults can better understand the duties that they have accepted. Training is required for Rechartering.
Council records training records to be able to find out where training needs to be encouraged.
Among our units district wide, our training rate looks like this (if you are registered for more than one position, you can be trained and untrained simultaneously, appearing on this chart for each):
The pattern is clear. Units in Zionsville and northern Pike Township tend to have adult leader ship rates well over 50%. Moving toward the south and east, training rates plummet to the point where some units have no properly trained leaders.
This summer is going to be busy in preparation for our unified Back to School Night for Scouting on August 27, 2015. That means that the District will be stretched thin in August and September trying to serve all of our Cub Packs.
In preparation for an expected large influx of new Cub Scouts, District is emphasizing the need to train our Cub Leaders as early as possible to avoid the September rush of new leaders (which will also be required for Fall Rechartering).
Council is offering Cub Leader position specific training at the Golden Burke Scout Service Center on August 4th, August 12th, September 1st, September 8th, September 22nd, October 6th, and October 13th.
The Journey to Excellence Award encourages 100% Trained status among the Scouters in each unit. For many established units, some of the Scouters have been involved for decades with varying levels of active participation with the youth.
Obviously all registered scouters must have a current Youth Protection Training. There are no exceptions to this requirement.
However, for scouters who wish to remain registered with a unit but do not wish to pursue the training requirements of their assistant unit leader (e.g., Assistant Cubmaster, Assistant Den Leader, Assistant Scoutmaster, or Assistant Crew Advisor), a new registration option exists. This will be important at Rechartering because untrained persons will not be Rechartered.