my.scouting.org

Required Unit Reporting of District Service Hours

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On behalf of North Star Program Chair Mark Pishon:

ISSUE:  Two separate reporting databases

The national website, accessible through my.scouting.org, reports directly to National Council and is used for your unit’s national statistics such as contribution to the World Movement of Scouting’s billion service-hour challenge, but not Journey to Excellence scoring.

We know this is a problem because many of our largest and most successful troops have reported zero service hours on one or both of these websites. At the same time, these units have had Eagle Scouts reporting hundreds if not thousands of service hours. The scouts are getting proper credit, but it is not passing on to the units.

Journey to Excellence has a separate scoring for service hours which can receive a separate gold-level recognition.


ACTION ITEM:

Make sure your unit secretary or registrar is reporting the same service hours to both National BSA on my.scouting.org as well as to the Crossroads BSA website (service hours form found here).


 

To prevent this being a problem in the future, our District will be reviewing these statistics quarterly.  For troops, we will be looking at Eagle project reports against unit reports.  Discrepancies will be pointed out to units.

For Cub Scout Packs, we will be looking at zero-hour reports as needing updating.

Remember, we are part of a world-wide effort to demonstrate the value of scouting to our communities. Your reports help that marketing effort.

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Youth Protection Training v2 and Deadlines!

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To reemphasize –

The BSA published training deadline for YPT2 training is Oct. 1, however our Crossroads of America Council goal is to have 100% of registered adults complete this training by April 30, 2018.  One more short month left!YPT Logo

We want to continue to be a Pacesetter Council for the nation and set the leadership tone by having our training completed well in advance of the deadline.

Please read through our front page post (<== linked here) which gives step by step instructions on getting started and tips for navigating this training.

Also it is recommended that you use Safari (if on a Mac) or Google Chrome (if on a PC).

 

THANKS for all you do for Scouting!

My.scouting Tools in iOS

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Did you know that you can access my.scouting.org through an iOS app?

There is a YouTube video to give you a preview.

You can. How good is it? Well, it is BSA tech.

Give it a whirl, and let’s know your thoughts in the comments below.

The functions available vary based on how you are registered with BSA.

Cub Leader Training

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Don’t forget to get your new leaders trained online at My.Scouting.org or with in-person classes from Council and its Districts as listed at the new Council Training Hub website.trained patch This training is required for Rechartering. 

If you run a training session, please add it to the new Council Training website.

Notice of maintenance upgrade on my.scouting.org

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August 12, 2015MyScouting Tools Maintenance

On Thursday, August 13, from approximately 8 AM to Noon CT, MyScouting Tools will be inaccessible. During this timeframe a maintenance notification will be displayed on the webpage. This maintenance will make improvements to the My.Scouting data base. Please direct any questions to the Member Care Contact Center at 972-580-2489.

Need to Schedule Self-Assessment Meeting

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This year, the Journey to Excellence (“JTE”) scorecard will be required in Rechartering. In April District Commissioner Jeff Heck emailed a link to a self-assessment form to each unit. An article about this email was posted on this blog.

JTE and the self-assessment are two parts of the same processJTE. National council’s goal with JTE is to encourage units to become more self-aware of what elements of their programs work well and what elements need a boost. JTE scorecard is designed to help units see where these elements in a simplistic scoring method. The self-assessment is designed to take those simplistic scores and translate them into actions that improve the unit in a meaningful way.

Let’s take a look at what has been recent experience versus how this process is supposed to work. We will use the example of a Cub Pack.

Before JTE and self-assessments, the Pack Key 3 (i.e., Chartered Organization Representative (“COR”), Pack Committee Chair, and Cubmaster) were expected to sit down and agree on the principles and personnel used to run the Pack. They were expected to read through all of the manuals for Cubmasters, Committee Members, and COR and figure out what needed attention. What often happened is that some of the Key 3 had read everything, some had read only what applied to them, and others read nothing. When the Key 3 did meet, there was no clear agenda on what the Pack’s principle focus for improvement should be.

Unit Commissioner PatchWhere a Unit Commissioner was assigned to the Pack, the Commissioner would sometimes offer some verbal guidance or an outline on how to proceed. More often than not, especially in North Star District, the Pack Key 3 neither knew what a Commissioner was or who was assigned to the Pack.

With the new JTE and self-assessment combination, the Pack is asked to have a dedicated meeting for the Pack Key 3 and the Unit Commissioner every six (6) months. The agenda is to review the a self-assessment form with focus on identifying the Pack’s strengths and weaknesses today and designing a plan for improvement over time. The self-assessment form emphasizes identifying specific areas that a healthy pack needs to thrive. Within those areas, the Key 3 are asked to describe what specific tasks that they would like to undertake, who will be delegated primary responsibility, and when the deadline for completion will be.

This process is designed to mimic the business planning processes of any healthy organization. The process is broad in scope of what needs to be reviewed. The process is systematic in its regular method of assessment to avoid complacency or reckless ignorance. The process is brief in documentation necessary. The process is clear on delegation and responsibility to avoid confusion or omission.

With these a self-assessment forms in hand, JTE scoring should be much similar. The categories in the JTE scorecard and the self-assessment match up nearly identically. Within an outline of an action plan from the self-assessment form in mind, the JTE scorecard’s intent and focus is much easier to decipher. The expectation is that a regular self-assessment with clear delegation of responsibility and accountability will make the scores on the JTE scorecards go up as a natural consequence of successful planning.

Rather than using the sample form on this page, please print out your own form from the link emailed to you (or contact your Unit Commissioner to send you a new link). This form from my.scouting.org will be automatically populated with some of the BSA’s records about your unit. This will allow you to double check your unit’s records versus BSA’s and make sure that you know your unit’s training status.trained patch

The District Commissioner’s Service is working hard to prepare our units for October’s rechartering and the added requirements of preparing the JTE scorecard. Please discuss with your unit’s Key 3 when they can meet to review your self-assessment and invite your Unit Commissioner to attend. Attend a District Roundtable or Commissioner’s Coffee to learn more.

Update from Area 6 on Training Online

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Michael A. Crothers, Area 6 Training Chair, which is over Crossroads of America Council, reported this morning that:

On Monday morning at 8am Central BSA’s Information Delivery Group plans to start an upgrade to my.Scouting.  As a result of the installation ELearning training will be unavailable for most of the day Monday August 10. Please pass along to your unit leaders that they will be unable to take YPT or other online courses on Monday.  This announcement has also been posted on the myscouting.org landing page.

But here is the Good News:  After we complete this work on Monday then volunteers will be able to take online courses from the new my.Scouting in his/her MyDashboard.  There will be 4 new tabs in the MyTraining menu selection.

  1. The first one highlights the 3 Youth Protection Trainings available.  And when you click on the Take Course button it takes you to the training.
  2. The second tab “Training Center” allows you to take all online trainings.
  3. The Requirements tab lists each of your positions and the trainings required for each position
  4. And the Completions tab will display all training you have taken.

As a reminder in addition to council and district training chairs, all commissioners – as well as unit Key 3 0 have the ability to input training in the Training Manager Tool.