Rechartering

Recharter Update

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With the last recharter turn-in only 36 hours away, as of this writing, it is time to look at how the district’s rechartering is proceeding.

NOTE: This year we have the added wrench in the gears that our district executives were switched mid-stream. That is requiring a bit of extra effort to make sure everyone is on the same page. In addition, I have a suspicion that there is a technical glitch in our backoffice reporting system. I have made inquiries to the administrator.

Please understand that any confusion or misinformation arising from these changes is not intentional. As I communicate with units, please understand that I am working on the best information available. I expect that we will have any problems ironed out by Friday. I will post updates on this page as they become available.

As of this writing, only five of our 39 units have not logged into the rechartering system. For those five units, that leaves you only 36 hours to do all of the online work before your paperwork’s final deadline arrives at tomorrow night’s final recharter turn-in.

Of the remaining 34 units, the commissioner, executive and registrar have approved two units to post, meaning they are done and approved at all levels: Troops 343 and 512.

The charter agreement, application to recharter, and JTE scorecard have been received from the units listed below. Whether there remain any problems is yet to be finalized. These units will be informed or received a punchlist at turn-in identifying if problems are identified. Packs 18, 64, 105, 514, and Troops 358, 514, 804.

The following units have finalized their rosters online but still have paperwork to turn in, according  to my records (please review the note above on updating information). Packs 72, 84, 171, 175, 179, 358, 358-2, 358-3, 358-4, 358-5, Troops 18, 69, and 269.

The following units have worked with the commissioner service and generated a mutually agreed punch list of outstanding tasks. We are awaiting those items being completed, hopefully tomorrow night. Packs 35, 174, 747, 830, Troops 56, 73, Crews 56, 358, and 408.

Finally Troop 180 has been in contact with me about the current status and plans to complete.

Thank you to all of the volunteers that put so much effort into this tedious but necessary process this year. While you may not get the recognition you deserve, you are providing a valuable service.

Please let me, Jessica, or Mat Gerdenich know what we can do to help you finish rechartering by tomorrow night’s turn-in.

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Final Recharter Turn-In at Roundtable

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At this point, all units should have opened the Internet Rechartering system and reviewed their rosters and verified that all of your existing leadership is trained and new leaders have scheduled their training. At this time, three packs, two troops, and one crew have not started rechartering online. To those units, please do so this weekend.

This Thursday, November 9, 2017 we will have the next Roundtable at 7:00 pm. We will also offer Den Leader Training at the same time.

Next door in Luke’s Lodge, we will be holding the last recharter turn-in. It will open at 6:00 pm and close at 8:30 pm. It will be open house style, so it is first-come, first-serve.

All units are expected to have their Applications to Renew Charter and supporting paperwork turned in by the end of this function. We want to be 100% done. To determine what that means visit the Rechartering Update 2017 page.

Please contact your unit commissioner, district commissioner, or assistant district commissioner for Rechartering Mat Gerdenich if you have any questions or concerns.

Known Issue with Rechartering Invoice

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This year National Council has added local council insurance premiums for registered members. That means the $1.00 insurance premium per scout and scouter is automatically included in your invoice, which is an upgrade over the last rechartering cycle, completed in November 2016.

Unfortunately, all is not rosy in the invoice automation. At Council meetings last we were informed that the Adult Partners for Lions and Tigers (i.e., parents included on the Youth Application but have not completed a separate Adult Application for positions such as Den Leader, Assistant Den Leader, Committee Member, etc.) do not have that insurance premium included in the invoice.

Consequently, please count these adults and multiply by $1.00. This will need to be added manually to the amount of the invoice for your pack to be paid in full.

Notes from Rechartering Roundtable

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If you are attending the Rechartering Roundtable, you can watch the presentation live on your iOS device, Mac, or the web by clicking here. This will allow you to see the same slides as they advance. Please note that this is not the same as downloading the file. That will be posted on this page as a later update, after the Roundtable is over.

For copies of the Journey to Excellence forms that are required to complete recharter, you can download them from www.scouting.org/jte.

Take a look at the Unit Assessment form to know more about what you can do to improve your JTE score. Talk to a commissioner the results. Review the Unit Performance Guide, especially chapter 4 for ideas.

Remember Recharter Agreements are required. Sometimes those are handled in advance. Rechartering cannot proceed, if our DE does not have that agreement in way or another.

YPT Update

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Thank you to all the scouters who have been updating their Youth Protection Training. Your efforts are paying off. In 2018 we are running ahead of 2017.

We still have a bunch more to go, the trends are excellent.

YoY 2016-2017 YPT

Applications Awaiting Approval

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The district currently has 13 new leads for scouts and scouters that are stalled in the Invitation Manager and 2 applications for scouts and scouters.

Please make sure that your COR, Unit Chair, and Unit Leader (i.e., Cubmaster, Scoutmaster, or Venturing Advisor) log into to these regularly.

If you cannot clear the application or invitation due to technical difficulties, please email the applicant and me to inform them of the problem.

I have been told that this system will be closed for 60 days during Rechartering, but I have seen no evidences of this yet.

REMINDER: District meetings

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Thursday, October 5, 2017 at Second Presbyterian Church, 4th Floor:

  1. Commissioners: 6:00 pm, Room 401
  2. District Committee: 7:00 pm, Room 405

Thursday, October 12, 2017 at 7:00 pm (except where different below), Luke’s Lodge, outbuilding on Campus of St Luke’s United Methodist Church, 100 W. 86th St.

1. Youth Protection Training (Y01) (6:30 pm)

2. Boy Scout Roundtable: TBA. Possible topic: path to Eagle.

3. Cub Scout Roundtable: planning your next camp out. Presented by Scouts from Troop 56 and RTC Bill Buchalter. (Great for Pack Programming Chair, Pack Chair, Cubmaster and Den Leaders, especially Webelos Den Leaders). Tents and gear explained.

4. Rechartering breakout for Unit Rechartering Coordinators. How to rechartering. Changes to system.

Internet Rechartering Emails

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District Executive Con Sullivan has emailed me that all units should have received their emails inviting their unit chair, unit leader, and Chartered Org Rep to the rechartering system. If the unit chair has informed Con about who will be the rechartering specialist, that person received an email, too.

Officially, the internet recharter system goes live on October 1, 2017.

Right now, the unit chair should be reviewing his internal records to have a clean list of scouts and scouters in his unit. This will be a very useful tool when the system goes live. The scouters on that list should have their YPT expiring after March 1, 2018, otherwise the recharter system will prevent the entire unit from rechartering. No open YPT issues are allowed by National Council this year. YPT must be finalized before the roster can be finalized.

The introductory email includes your access code and recharter turn-in date and time.

Remember no login names or passwords from last year work. You must log in as a first time user again.

I recommend setting a password that is NOT personal to you. That way if you have to share it with other leaders, it creates no problems.

Watch Rechartering Updates 2017 for updates as they are available.

Contact your unit commissioner with any questions.

Rechartering Outline Updated

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District Commissioner has revised the Rechartering Update page on this website in anticipation of the new Rechartering season.

Dates, times, and locations of rechartering turn-ins have been posted. Please make sure that your unit’s chair and/or the rechartering champion have placed these dates on their calendars. If they cannot make it, they may ask another person to attend in their place.

Please be advised no turn-ins at the Council Registrar window will be accepted. Those will be put in the inter-office mail and sent to the District Executive. This delays processing of your Application to Recharter.

Please be advised that scouters without a current YPT expiration will prevent your Application for Recharter from printing your finalized roster. This is new for October 2017. Work on YPT now so that you can complete recharter turn in on time.

REMINDER: Roundtable Thursday

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For Roundtable we will have two excellent programs.districtCommissioner

We will kick things off at 6:30 pm with a short Youth Protection Training (Y01), open to all scouters. This is all you need for Cub Scouts and Boy Sccouts. It does not qualify for Venturing Youth Protection.

At 7:00 pm, we will open with our normal General Session. We will try to keep this brief (under 15 minutes).

150px-cubscoutdenleaderpatchAfter General Session, the Cub Scout Roundtable will focus on Den Leader Training. This is designed to qualify the Cub Scout Den Leader as fully trained for Lion through Bear years. (Webelos Den Leaders should also take Outdoor Webelos Leadership Skills (“OWLS”).) Den Leaders should have received emailed invitations from Cub Scout Roundtable Commissioner Bill Buchalter. Pack Chairs should call their Den Leaders to encourage attendance. Remember this training is mandatory for rechartering for all currently enrolled Den Leaders. The class will be taught by Bill and District Chair John Wiebke.

After General Session, the Boy Scout Roundtable will have a guest presentation on the STEM in Scouting Logonew-ish Nova Program from Troop 56 Committee Chair and Wood Badge Candidate (Eagle Patrol) Sandy McNutt and his fellow Eagle, Hou-Koda Committee Member and Troop 307 Committee Member Kelli Brooks. This presentation is relevant to Cub Scouts, Boy Scouts, and Venturing. So if Cub Leaders don’t need training, this might be the session for them.

Please help us have a big turn out for Roundtable.